Come Join Us!
We rely on amazing parent volunteers like you to make everything from rehearsals to competitions run smoothly. Whether you have a few hours or can help all season, there’s a spot for you!
volunteer opportunities
volunteer opportunities
Every band event has volunteer sign-ups in Cut Time. To volunteer, log into Cut Time, select an event, click the green Volunteers Needed button, and enter your name to claim a spot. If you haven’t signed up but still want to help, just show up and ask—chances are, we’ll have a job for you!
Click on any volunteer opportunity below to see more details about what it involves. Most roles are simple, fun, and come with training or support from experienced volunteers.
Let’s make this season unforgettable—we can’t do it without you!
Summer Band practice
🎵 Rehearsals – Water & First Aid Support
Help keep our band students hydrated and safe during rehearsals! This is a great behind-the-scenes way to make a big impact.
Water Station Setup
Load coolers onto the cart and fill each with half a bag of ice.
Get the water spout key from the director—it’s located between the band hall and theater.
Fill coolers with water and wheel them out to the rehearsal field (parking lot area).
Coolers can be heavy—having a second person helps with lifting.
Cooler Placement
Back of the field (furthest from the director's stand):
Place two coolers, spaced apart so students on both sides can access.
Set a pitcher on top of each cooler (not on the ground) to avoid dirt/grass contamination.
Side of the field (by percussion): Place one cooler.
Front left corner (director’s left): Place three coolers for the front ensemble.
During Rehearsal
Monitor coolers and refill as needed—this helps avoid long lines during breaks.
One person can walk around checking levels while the other stays near the front coolers.
Keep the pitchers on top of the coolers or in the cart when not in use.
Wrap-Up
After rehearsal, dump out remaining water and return coolers to the area by the freezer.
If the ice supply is low, let the VP of Support know so more can be ordered.
🩹 First Aid Support
Check that the first aid container is stocked.
If supplies are running low, notify the lead volunteer or VP Elect of Support.
Thank you for helping keep our band healthy, hydrated, and rehearsal-ready!
outfitting day
🎺 Volunteer for Outfitting Day!
Outfitting Day is one of the most important events of the season—it’s when our band members get everything they need for the year! To make it run smoothly, we need volunteers at about 10 different stations throughout the room.
Each station is simple to run and only requires a few minutes of training, which you’ll receive when you arrive. Just come a little early for your shift, and one of our Band Booster officers will be there to walk you through what to do. It’s easy, fun, and a great way to meet other parents.
Some of the stations may include:
Sizing and distributing uniforms
Collecting forms
Helping with shoe fitting
Directing traffic flow
You won’t be on your own—we’ll make sure you’re fully supported!
👉 Watch this short time-lapse video for a behind-the-scenes look at what Outfitting Day looks like and how volunteers help throughout the process.
Whether you’re a returning volunteer or brand new, we’d love to have you join us for this fun and fast-paced event!
Game Day & Marching Contests
Game days and contests are some of the most exciting parts of the season—and they require a lot of behind-the-scenes support to keep everything running smoothly. Whether it’s helping with water, uniforms, or equipment, there’s a job for everyone!
💧 WATER CREW
Water Bottle Fillers (At the Band Hall - Before Departure)
Arrive early to help students fill their water bottles before they board the buses.
Prep a few coolers with half a bag of ice and water for the students to use.
Once all students have filled up, dump out remaining water so coolers can be packed onto the trailer for the game.
Cooler Prep & Load
The student water crew loads coolers and jugs onto carts and into the trailer.
Volunteers should double-check that all 8 pitchers are packed—they’re used to help fill bottles.
A total of 9 coolers and 8 pitchers are needed for game day.
At the Stadium
The student crew unloads and fills the jugs with water and ice at the stadium.
Place 8 jugs in the stands and 1 with the trailer crew.
In the stands: fill each jug with half a bag of ice and water.
Space them every other bench, placing pitchers nearby for easy access.
Optional: Bring an extra cooler filled with just ice to chill warm water as needed.
The trailer crew jug can be filled at school and packed full in advance.
Before Halftime
As the band heads to the field, volunteers go into the band section to refill student water bottles.
Once a bottle is filled, place it on the student’s seat to show it’s ready.
Refill any low water jugs and add ice if needed.
After the Game
The student crew gathers all jugs and pitchers and loads them back onto the trailer.
Volunteers may help with cleanup and organization.
🍴 Meal Service
Help distribute meals to students before or after the game (as needed).
🚌 Bus Chaperone
Ride the bus with the band to and from the game.
Help with student supervision, headcounts, and general support.
Great opportunity to bond with the students and staff!
🎺help with/during the show
Pit/Sideline Crew
Assist with moving large instruments and equipment on and off the field.
No experience needed—just a willingness to help!
Sound Crew
Help set up, move, and monitor sound equipment used during the show.
On-Field Screens & Props
Assist with transporting and placing props or screens for the halftime show performance.
📸 Media Roles
Photographer / Videographer
Capture performance moments and candid shots of students.
Announcer
Serve as the voice of the band during performances or announcements.
🧥 Uniform Check-In (Back at the Band Hall)
Help students return uniforms in an organized way.
Ensure uniforms are properly accounted for and stored.
No matter your availability or skill set, there’s a way for you to help on Game Day! Let us know what you’re interested in, and we’ll get you plugged in.
band booster board officers
Band Booster Officer Roles
Each spring, we elect new Band Booster Officers to help lead and support our incredible band program. Officers serve a two-year term:
Year 1: Elect – Learn the role by shadowing and assisting the current officer.
Year 2: Full Role – Take over leadership of the position and train the next Elect.
This mentoring approach ensures continuity, support, and confidence in every role—no one is expected to jump in alone!
President & President-Elect
President – Leads the Booster organization and runs Booster meetings. Oversees all major functions and ensures smooth operations throughout the year.
President-Elect – Supports the President and takes the lead on organizing and managing several key committees.
Vice Presidents
Assist the President and lead one or more important committees (e.g., fundraising, volunteer coordination, hospitality, spirit wear, etc.).
Great for someone who wants to be involved in leadership but in a more focused area.
Treasurer & Treasurer-Elect
Treasurer – Manages the Booster club’s finances, including budgeting, payments, reimbursements, and financial reporting.
Treasurer-Elect – Assists the Treasurer and works closely with the band directors on Fair Share Fee tracking and collection.
Secretary
Takes meeting minutes during Booster meetings.
Why Serve as an Officer?
Make a meaningful impact on the program and your student’s experience.
Build friendships with other amazing band parents.
Learn gradually with support—no prior experience required!
Let us know if you're interested in serving or want to learn more about any of the roles. We’d love to have you on the team!
Committees
Committee volunteer roles are a great way to support the band throughout the school year. If you're interested in leading or joining a committee, please email President Vera Muniz to learn more or to express your interest. Below are just a few of the committees that help make everything run smoothly:
Maroon Crew – Assist with props, equipment, and logistics during performances.
Senior Night & Letter Jackets – Help plan and organize special recognitions and awards.
Band Trips – Support planning, logistics, and chaperoning for travel events.
Color Guard – Coordinate and support Color Guard-specific needs.
Summer Band – Help with water, first aid, and rehearsal support during summer practices.
Uniforms – Manage fittings, inventory, and maintenance of marching uniforms.
Spirit Gear – Oversee spirit wear orders and merchandise.
Fundraisers & Sponsorships – Support fundraising campaigns and local business outreach.
Game Day & Contest Meals – Organize meals for students on game and contest days.
Hospitality – Coordinate snacks, treats, and hospitality for events and meetings.
Jazz Dinner Event – Help plan and execute the annual jazz performance dinner.
Photographers & Videographers – Capture key moments throughout the season.
Spirit Nights – Coordinate local restaurant nights and community events.